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7.4 Designated Managers

Designated Managers are managers who have delegated authority to approve certain decisions or who must be notified in certain circumstances.

AMENDMENT

This chapter was updated in September 2015 to add the category 'Serious Issues' in Section 2, Notifications.


Contents

  1. Authorisations
  2. Notifications


1. Authorisations

NOTE

This section outlines the circumstances where managers have delegated authority to approve certain decisions.

These arrangements do not replace the line management communication or authorisation structure; in all cases, it is assumed that managers and line managers will be consulted or notified as appropriate.

Designated Managers are those managers who should additionally be consulted or notified.

  1. Access to Records
  2. Adoption: Agency Decision Maker
  3. Adoption: Panel
  4. Adoption: Support
  5. Bed and Breakfast Accommodation
  6. Care Plan
  7. Change of Name of Looked After Child
  8. Child Protection Matters
  9. Child Protection Conferences
  10. Children in Need
  11. Children with Disabilities
  12. Complaints
  13. Contact with Parents, Approval of Extended Contact Arrangements Pending Post Care Proceedings Meetings
  14. Contact - Suspension/Termination of
  15. Decision to Look After
  16. Fostering Panel
  17. Foster Carer Allegations 
  18. Foster Carer Approval and Review
  19. Fostering Placement - Approval of Exemptions to Exceed the Usual Limit 
  20. HIV/AIDS
  21. Housing Priority for all Children
  22. Independent Visitors
  23. Kinship Carers for Looked After Children - Approval
  24. Legal Advice
  25. Marriage of a Looked After Child
  26. Medical Treatment of a Looked After Child
  27. Passports
  28. Pathway Plans/Leaving Care Approval
  29. Permanence Plans/Agency Decision-Maker
  30. Placements Outside England and Wales
  31. Placement with Connected Persons
  32. Placement with External Provider
  33. Placements with Parents
  34. Placements: Secure Accommodation
  35. Placements: Semi-Independent Accommodation
  36. Private Fostering
  37. Residence Order/Child Arrangements Order Allowances
  38. Review of Foster Carers
  39. Revocation of Care Order
  40. School or Educational Trips/Holidays Abroad/Outdoor Activities for Looked After Children
  41. Secure Accommodation (Criteria) Reviews
  42. Special Guardianship Support

Access to Records

See Access to Records Guidance

The Manager who must authorise the refusal of a request for access to records and/or a request by an agent for access to records. 

Designated Manager(s):

Caldicott Guardian
Head of Service Quality Assurance
Adoption: Agency Decision Maker

See Adoption chapters in Section 3.10 of this handbook which can be accessed via the Contents Button.

The Agency Decision-Maker who may approve recommendations of the Adoption and Permanence Panel

Designated Manager(s):

Head of Service Permanence
Adoption Panel

See Adoption Panel Procedure

The Manager who appoints the Chair and Vice Chair and deals with associated Panel membership matters

Designated Manager(s):

Head of Service Permanence
Adoption Support

See Adoption Support Services Procedure

The Manager who approves Adoption Support Plans

Designated Manager(s):

Head of Service Permanence
Bed and Breakfast Accommodation

The Manager who may authorise bed and breakfast accommodation for Looked After Children.

Designated Manager(s):Head of Service

The Manager who may authorise bed and breakfast accommodation for children who are not Looked After.

Designated Manager(s): 

Practice Group Lead
Care Plan

See Decision to Look After and Care Planning Procedure

The manager who must authorise a Care Plan in relation to an Accommodated child and a child the subject of Care Proceedings.

Designated Manager(s): 

Practice Group Lead
Change of Name of a Looked After Child

See Change of Name of a Looked After Child Procedure

The Manager who may authorise the change of name and the taking of Court Proceedings where parental agreement is not forthcoming

Designated Manager(s): 

Director Children’s Social Care via Head of Service
Child Protection Matters

See Protocol for SIngle Assessments (Agreed with Southwark Safeguarding Children Board)

The Manager who may authorise a Child Protection Enquiry

Designated Manager(s): Advanced Practitioner

The Manager who may authorise a social worker to stop a Child Protection Enquiry before its completion.

Designated Manager(s): Advanced Practitioner

The Manager who must endorse a recommendation to hold or not to hold a Child Protection Conference.

Designated Manager(s): Advanced Practitioner

The Manager who may authorise a search for a child on the List of Children with a Child Protection Plan who is missing

Designated Manager(s): Advanced Practitioner in consultation with the Quality Assurance Unit who will notify other authorities as required by the London Child Protection Procedures.
Child Protection Conferences

The Manager who may agree not to invite a carer to a Child Protection Conference or part of a Conference and who may agree not to invite a child of 12 years or over to a Child Protection Conference or decide to which part to invite the child and how it should be managed.

Designated Manager(s): Conference Chair (on the recommendation of the Advanced Practitioner)

The Manager who may authorise the discontinuation of a Child Protection Plan after the making of an Interim Care Order.

Designated Manager(s): PGL Quality Assurance. See also Children subject to Dual Planning Process - Looked After Reviews and Child Protection Conferences Procedure

The Manager who may agree that a Child Protection Conference may proceed notwithstanding that it is inquorate.

Designated Manager(s): Conference Chair - following consultation with other agencies.

The Manager who may authorise the discontinuation of a Child Protection Plan when a Child Protection Conference is inquorate

Designated Manager(s): Conference Chair

The Manager who may authorise a decision that a child requires or does not require a Child Protection Plan.

Designated Manager(s): Conference Chair

The Manager who may authorise the cancellation or postponement of a Child Protection Conference.

Designated Manager(s): Conference Chair in consultation with PGL Quality Assurance
Children in Need

See Protocol for SIngle Assessments (Agreed with Southwark Safeguarding Children Board)

The Manager who may authorise seeking emergency day nursery provision.

Designated Manager(s): PGL

The manager who may authorise seeking services from agencies with Service Level Agreement.

Designated Manager(s): PGL
Children with Disabilities

See Children with Disabilities Procedure

Approval of care packages for child with disabilities; decision to look after child with disabilities.

Designated Manager(s): 

Head of Service
Complaints

See Representations, Complaints and Claims Procedure and Complaints and Representations Guidance

The Manager who is the Designated Complaints Officer

Designated Manager(s): 

Head of Quality Assurance.
Contact With Parents/Siblings, Approval of Extended Contact Arrangements Pending Post Care Proceedings Meetings

See Legal Planning Meetings and Care Proceedings in Southwark: Practice Guidance Procedure

The Manager who may authorise extended contact between Looked After Children and Parents pending a Post Care Proceedings Meeting

Designated Manager(s): 

Advanced Practitioner/Practice Group Lead
Contact - Suspension/termination of

See Contact with Parents and Siblings Procedure 

Suspension or termination of contact between a Looked After Child and Parents; the Manager who may authorise termination

Designated Manager(s):

Practice Group Lead in consultation with Legal Services
Decision to Look After

See Decision to Look After and Care Planning Procedure and Legal Planning Meetings and Care Proceedings in Southwark: Practice Guidance Procedure.

The Manager who must endorse any decision to accommodate a child.

Designated Manager(s): Head of Service

The Manager who may authorise an application for an Emergency Protection Order and/or a Recovery Order

Designated Manager(s): Head of Service

The manager who may authorise initiating Care Proceedings. See Legal Planning Meetings and Care Proceedings in Southwark: Practice Guidance Procedure.

Designated Manager(s): Head of Service
Fostering Panel

See Fostering Panel Procedure

Appointment of the Chair and Vice Chair of the Fostering Panel and associated matters:

Head of Service Permanence
Foster Carer Allegations

See Allegations against Foster Carers, Prospective Adopters and Adopters Procedure

Allegations against Foster Carers; the Manager who may authorise the recommendation of a Strategy Discussion that no further action is taken against a Foster Carer.

Designated Manager(s): 

Head of Service Permanence in conjunction with the LADO
Foster Carer Approval and Review

See Assessment and Approval of Foster Carers Procedure, Review and Termination of Approval of Foster Carers Procedure and Persons Disqualified from Fostering Procedure

Approval of Foster Carers: the Manager who may approve the recommendations of the Fostering Panel

Designated Manager(s): PGL

Review of Foster Carers: the Manager who may approve the outcome of the reviews of foster carers

Designated Manager(s): Advanced Practitioner Adoption and Fostering.
Foster Placement - Exemption To Exceed Usual Limit

See Extensions and Exemptions / Variations to Foster Carers Approval Procedure

Approval to exceed upon recommendation of Fostering Panel; the Manager who may approve the recommendations of the Fostering Panel to exceed the usual limit. 

Designated Manager: PGL and Head of Service permanence (requires 2 signatures)

Approval for an interim exemption, in an emergency; the Manager who may approve an interim exemption. 

Designated Manager: PGL, Adoption and Fostering
HIV and AIDS

See HIV and AIDS Procedure

HIV and AIDS; the Manager who may authorise test for Looked After Children/authorise sharing of an alleged perpetrator's HIV status

Designated Manager(s): PGL
Housing Priority for All Children

See Protocol for Joint Work between Housing and Children's Services

The Manager who may authorise this

Designated Manager(s): PGL
Independent Visitors

See Advocacy and Independent Visitors Procedure

Independent Visitors; the Manager who may authorise the appointment of an Independent Visitor

Designated Manager(s): Advanced Practitioner
Kinship Carers for Looked After Children: Approval

See Placements with Friends and Family Foster Carers (also known as Connected Persons carers) Procedure

The Manager who may approve Kinship Carers on the recommendation of the Fostering Panel

Designated Manager(s): Head of Service
Legal Advice

See Children's Services Policy, Values and Principles

The Manager who may authorise the taking of legal advice

Designated Manager(s): Advanced Practitioner
Marriage of a Looked After Child

See Marriage of a Looked After Child Procedure

Marriage of a Looked After Child; the Manager who may authorise it

Designated Manager(s): Head of Service
Medical Treatment of a Looked After Child

The Manager who may authorise it

Designated Manager(s): Advanced Practitioner

Where the medical treatment involves surgery and/or general anaesthetic:

Designated Manager(s): PGL in consultation with the treating doctor

Where significant and permanent medical intervention is required e.g. termination, sterilisation, organ transplant:

Designated Manager(s): Director Children’s social care
Passports

See Holidays and School Trips Outside the UK

Passports for Looked After Children, the manager who may authorise passports

Designated Manager(s): 

Director Children’s Social Care
Pathway Plans/Leaving Care

See Support for Care Leavers – Succeeding into Adulthood Procedure

Pathway Plan; the Manager who should approve them, including any amendments

Designated Manager(s): Advanced Practitioner
Permanence Plans/Agency Decision Maker

See Placement for Adoption Procedure

See Placement in Foster Care Procedure

Permanence Plan; the Manager who can approve the recommendations of the Adoption or Fostering Panel in relation to Permanence Plans, including matching.

Designated Manager(s): 

Agency Decision Maker: Head of Service Permanence
Placements Outside England and Wales

See Placements outside England and Wales Procedure

Placements outside England and Wales, the Manager who may authorise the placement, including Emigration, of a child outside England and Wales

Designated Manager(s): Head of Service
Placement with Connected Persons

See Placements with Friends and Family Foster Carers (also known as Connected Persons carers) Procedure

Immediate Placement with Kinship Carers: the Manager who may authorise such placements

Designated Manager(s): Head of Service
Placements with External Provider

See Placements in Foster Care Procedure and Placements in Residential Care Procedure

External Placements, the Manager who can authorise external Placements of children.

Designated Manager(s):

Director Children’s Social Care
Placement With Parents

See Placement with Parents Procedure

Placement with Parents, Planned; the Manager who may authorise such placements

Designated Manager(s):

Director Children’s Social care

Placement with Parents, Unplanned; the Manager who may authorise such placements

Designated Manager(s): Head of Service
Placements: Secure Accommodation

See Placements in Secure Accommodation on Welfare Grounds Procedure

Secure Accommodation; the Manager who may authorise that a child be placed in secure accommodation for up to 72 hours and/or that an application for a Secure Accommodation Order be made

Designated Manager(s): 

Director Children’s Social Care
Placements: Semi-Independent Accommodation

See Placement in Semi-Independent Accommodation Procedure

Semi-independent Accommodation: the Manager who may authorise that a young person be placed in semi-independent accommodation

Designated Manager(s): Practice Group Lead
Private Fostering

See Private Fostering Procedure

The Manager who may authorise approvals and other matters in relation to Private Foster Carers

Designated Manager(s): Practice Group Lead
Residence Order/Child Arrangements Order Allowances

See Family and Friends Policy

The Manager who must approve the payment of Residence Order/Child Arrangements Order Allowances

Designated Manager(s): Practice Group Lead
Review of Foster Carers

See Review and Termination of Approval of Foster Carers Procedure

The Manager who will approve the recommendations of the Fostering Panel in regard to the review of Foster Carers.

Designated Manager(s): Head of Service Permanence
Revocation of Care Order

The Manager who must approve the revocation of a Care Order before an application is made.

Designated Manager(s): 

Head of Service - calling of Child Protection Conference to be considered
School or Educational Trips/Holidays Abroad/Outdoor Activities for Looked After Children

See Holidays and School Trips Outside the UK Procedure

See Leisure and Recreation Procedure

School or Educational Trips/Holidays Abroad or Outdoor Activities:; the Manager who may authorise such trips for Looked After Children.

Designated Manager(s): PGL for period of less than 1 month
Secure Accommodation (Criteria) Reviews

See Secure Accommodation (Criteria) Reviews

The Manager who should be informed of the outcome of these reviews

Designated Manager(s)

Director, Children's Social Care or his/her nominated deputy
Special Guardianship Support

See Applications for Special Guardianship Procedure

The manager who must approve Special Guardianship financial support:

Designated Manager(s): Practice Group Lead


2. Notifications

NOTE

This section outlines the managers and agencies who must be notified in certain circumstances; usually after serious incidents or events.

These arrangements do not replace the line management communication or authorisation structure; in all cases, it is assumed that managers and line managers will be consulted or notified as appropriate.

In ANY EVENT, where an incident or event is likely to have significant public, political or legal implications for the authority the Designated Managers and agencies listed below are those who should additionally be consulted or notified without delay:

  1. Abduction or Attempted Abduction
  2. Absent Children
  3. Attempted Suicide
  4. Child Protection
  5. Child Protection Enquiry - Looked After Child
  6. Death or Serious Injury of a Looked After Child
  7. Police Assistance
  8. Prostitution or Sexual Exploitation
  9. Protection of Children
  10. Serious or Malicious Damage Caused
  11. Serious Illness, Serious Accident or Outbreak of any Infectious Disease
  12. Serious Issues
  13. Serious Offence

Abduction, or Attempted Abduction

Abduction or attempted abduction of a child receiving services, the Manager who should be notified

Designated Manager(s): Head of Service
Absent Children

See Children Missing from Care Procedure.

The Manager who must be notified if a Looked After Child has been absent for five days

Designated Manager(s)

Head of Service Care, Head of Quality Assurance
Attempted Suicide

Attempted suicide of a child receiving services, the Manager who should be notified

Designated Manager(s): 

Head of Service and Head of Quality Assurance
Child Protection

Where a social worker is unable to see a child on the Child Protection Plan, the Manager who should be notified

Designated Manager(s):

Head of Service and PGL Quality Assurance
Child Protection Enquiry - Looked After Child

Where a Child Protection allegation is made in relation a member of staff the Manager who must be notified

Designated Manager(s): Head of Service, Head of Quality Assurance and LADO

Where a Child Protection allegation is made in relation to a child in receipt of a service; the Manager who must be notified

Designated Manager(s): PGL and PGL Quality Assurance

If the child is placed in a Children's Home or Foster Home, see additional managers/agencies that should be notified.

Other Agencies:

If the child is placed in a Children's Home or Foster Home, the Regulatory Authority must be notified.
Death or Serious Injury of a Child

Death or serious injury of a Looked After Child, or any child receiving services, or any child resulting from Significant Harm, the Manager who should be notified.

Designated Manager(s): Director Children’s Social Care

Head of Service and Head of Quality Assurance

In the event of the death or serious injury of a Looked After Child, the following agencies must also be notified.

Other Agencies:

Department for Education, the Regulatory Authority, and the relevant Health Trust.
Police Assistance

Where an Incident results in the police being called to provide assistance in a Children's Home or Foster Home, the Manager must be notified

Designated Manager(s): Head of Service

Other Agencies: It will also be necessary to notify the Regulatory Authority.
Prostitution or Sexual Exploitation

Involvement or suspected involvement of a Looked After Child in prostitution or sexual exploitation

Designated Manager(s): Director Children’s Social Care and Head of Quality Assurance

Other Agencies: Also, if the child is placed in a Children's Home or Foster Home, the Regulatory Authority and Police must be notified.
Protection of Children

Referral to the Secretary of State under Sec 2 (1) (a) of the Protection of Children Act 1999 (a) of an individual working at the home, the people/agencies who should be notified

Designated Manager(s): Director Children’s Social Care

Other Agencies: If the Child is placed in a Children's Home or Foster Home, the Regulatory Authority must be notified and the Manager, Placements Team.
Serious Malicious Damage Caused to a Children's/Foster Home

Where an Incident results in serious damage being caused to a Children's Home or Foster Home; the Manager who must be notified.

Designated Manager(s): Head of Service

Other Agencies: If the Police are called for assistance, the Regulatory Authority must also be notified.
Serious Illness, Accident or Outbreak of Any Infectious or Notifiable Disease

Serious illness or serious accident sustained by a Looked After Child;

Outbreak of any infectious or Notifiable disease relating to a Looked After Child that, in the opinion of a registered medical practitioner, is sufficiently serious to require notification.

Designated Manager(s) for both: Head of Service

Other Agencies: If the child is placed in a Children's Home or Foster Home, the Regulatory Authority must be notified. The Health Authority must additionally be notified if there is an Outbreak of an Infectious Disease.
Serious Issues

See Need to Know - Informing the Director Children's Social Care about Serious Issues.

Designated Manager(s):

Director Children’s Social Care via Head of Service
Serious Offence

Allegation of a serious offence committed by a Looked After Child

Designated Manager(s): Head of Service and Head of Quality Assurance

Other Agencies: Also, if the child is placed in a Children's Home or Foster Home, the Police must be notified.

End